Jean Pittman Williams Recital Hall

Name *

Email address *

Phone number *

Please provide a brief description of your event *

Event Date *

Set up time *

Event Start Time *

Event End Time *

How many will be in attendance? *

I understand that the completion of this form does not guarantee the use of Jean Pittman Williams Recital Hall. I understand that Event Services staff will contact me to confirm my reservation.

Yes, I understand

Jean Pittman Williams Recital Hall exists for the main purpose of use during Mississippi College sponsored or co-sponsored events. Other events may be held in this facility when conflicts do not arise with college events. Decisions about which events may be approved to use the Facilities are made by the Office of Event Services and/or by the COO/CFO (Events are subjected to being bumped by college activities).

JPW Recital Hall must be reserved at least two weeks prior to the event and no earlier than six months prior to the event. Clients not affiliated with MC may reserve the recital hall; however, reservations are not considered confirmed until a deposit is received.

Mississippi College is affiliated with the Mississippi Baptist Convention and governed by a Board of Trustees selected by the Mississippi Baptist Convention. As a religiously controlled institution of higher education, Mississippi College reserves the right to limit use of its facilities for activities, groups and purposes consistent with its mission and values.

Groups using Mississippi College facilities for events must utilize the officially approved graphics standards and logos for event publicity, registration, etc. The standards can be found at www.mc.edu/identity . Questions should be directed to the Office of Public Relations.

The organization using the facility is responsible for seeing that the function is conducted in an orderly manner, that each participant observes the rules and regulations of the College, and that the facility is put back in order after the event has ended. The organization will be charged for any loss or damage to equipment, furniture, or the physical facility.

Children are not allowed to run in hallways or to be left unattended.

Nothing is allowed to be taped or posted on walls, doors or windows.

Furniture and equipment may be moved only by the physical plant staff.

Food or drink is not allowed in the auditorium.

Candles are not allowed to be used in the facilities.

Anyone who uses a facility of the College without proper authorization is subject to immediate removal

If warranted, Mississippi College reserves the right to cancel events due to extreme/unforeseen circumstances. Such decisions will be made by the President.

Yes, I understand

Is this event sponsored by a Mississippi College school or department? *

Yes

No

Is this a Student Organization? *

Yes

No

Sponsoring Department *

Is this event sponsored by a club/tribe? *

Yes

No

Name of Club/Tribe *

Student Organization Name *

Is this a recurring event? *

Yes

No

Our current rental fee for Jean Pittman Williams Recital Hall is $1750.00. Pricing for A/V will be determined based on the exact needs of your event. A deposit of half the fee will be required to confirm the reservation. The remaining balance will be due 48 hours prior to date of event.

I agree

The Audio/Video/Lighting systems in Jean Pittman Williams Recital Hall can only be operated by trained A/V/L technicians designated by Mississippi College and usage of the AVL equipment may result in an additional fee. For further questions about what is possible in Jean Pittman Williams Recital Hall, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu.

The Audio/Video/Lighting systems in Jean Pittman Williams Recital Hall can only be operated by trained A/V/L technicians designated by Mississippi College. Fees for this service will vary depending on the complexity of the event. After filling out this form, an A/V quote will be sent to you. For further questions about fees or what is possible in Jean Pittman Williams Recital Hall, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu.

Will this event require Audio/Visual Reinforcement? *

Yes

No

Wireless microphones

Podium Microphone

Music playback (Spotify, Apple Music, iTunes Playlist, etc.)

Live music

Projection

Lighting Technician

Fund Number *

Organization Number *

Additional A/V Details

Please select any items you need on the stage. You will also be asked to describe the layout.

Please select all that apply *

Podium

Chairs on stage

Tables on stage

Piano

None of the above

Describe how you need items placed on stage, e.g. "Place podium center stage with two chairs on each side." If no setup is requested, please continue.

Additional Setup Details

Requests for parking reservations can be made at www.mc.edu/event-services/parking-reservation-request

Forms can be limiting. If you have other pertinent information, please include it below. If you have questions about the status of this request, please email
event-services@mc.edu.

Additional Details

Jean Pittman Williams Recital Hall

Jean Pittman Williams Recital Hall Reservation Form

Contact Information

Event Details

Reservation Policy

Guidelines for Facility Use

Internal Information

Recurring Event

Rental Fees

Audio/Visual

Audio/Visual Needs

Available Staging

Additional Setup Details

Parking Requests

Additional Information and Comments