Board Meeting Room

Name *

Email address *

Phone number *

Please provide a brief description of your event *

Event Date *

Set up time *

Event Start Time *

Event End Time *

How many will be in attendance? *

I understand that the completion of this form does not guarantee the use of Board Meeting Room. I understand that Event Services staff will contact me to confirm my reservation.

Yes, I understand

Board Meeting Room exists for the main purpose of use during Mississippi College sponsored or co-sponsored events. Other events may be held in this facility when conflicts do not arise with college events. Decisions about which events may be approved to use the Facilities are made by the Office of Event Services and/or by the COO/CFO (Events are subjected to being bumped by college activities).

Board Meeting Room must be reserved at least two weeks prior to the event and no earlier than six months prior to the event. Clients not affiliated with MC may reserve Board Meeting Room; however, reservations are not considered confirmed until a deposit is received.

Mississippi College is affiliated with the Mississippi Baptist Convention and governed by a Board of Trustees selected by the Mississippi Baptist Convention. As a religiously controlled institution of higher education, Mississippi College reserves the right to limit use of its facilities for activities, groups and purposes consistent with its mission and values.

Groups using Mississippi College facilities for events must utilize the officially approved graphics standards and logos for event publicity, registration, etc. The standards can be found at www.mc.edu/identity Questions should be directed to the Office of Public Relations.

The organization using the facility is responsible for seeing that the function is conducted in an orderly manner, that each participant observes the rules and regulations of the College, and that the facility is put back in order after the event has ended. The organization will be charged for any loss or damage to equipment, furniture, or the physical facility.

Nothing is allowed to be taped or posted on walls, doors or windows.

Furniture and equipment may be moved only by the physical plant staff.

Food or drink is not allowed in the auditorium.

Candles are not allowed to be used in the facilities.

Anyone who uses a facility of the College without proper authorization is subject to immediate removal

If warranted, Mississippi College reserves the right to cancel events due to extreme/unforeseen circumstances. Such decisions will be made by the President.

Yes, I understand

Is this event sponsored by a Mississippi College school or department? *

Yes

No

Is this a Student Organization? *

Yes

No

Sponsoring Department *

Is this event sponsored by a club/tribe? *

Yes

No

Name of Club/Tribe *

Student Organization Name *

Is this a recurring event? *

Yes

No

Our current rental fee for Board Meeting Room is $750.00 per day. Pricing for A/V will be determined based on the exact needs of your event. A deposit of half the fee will be required to confirm the reservation. The remaining balance will be due 48 hours prior to date of event.

I agree

The Audio/Video/Lighting systems in Board Meeting Room can only be operated by trained A/V/L technicians designated by Mississippi College. The requesting department or organization may be charged for the services of a designated A/V/L technician and the use of the Audio/Video/Lighting systems in Anderson Hall. For further questions about what is possible in Board Meeting Room, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu.

The Audio/Video/Lighting systems in Board Meeting Room can only be operated by trained A/V/L technicians designated by Mississippi College. Fees for this service will vary depending on the complexity of the event. After filling out this form, an A/V quote will be sent to you. For further questions about fees or what is possible in Board Meeting Room, please contact the Audio/Visual Production Manager at (601) 925-7603 or audiovisual@mc.edu.

Will this event require Audio/Visual Reinforcement? *

Yes

No

Podium Microphone

Television Screen (for Powerpoint/Zoom, etc.)

Music playback (Spotify, Apple Music, iTunes Playlist, etc.)

Livestreaming (Zoom/Facebook/Youtube)

Fund Number *

Organization Number *

Please use this section to describe any A/V details that are pertinent to your event

How would you like the room setup? *

Auditorium seating (chairs facing front, maximum of 125 people)

Conference style (large rectangle with chairs around perimeter)

Banquet (round tables with chairs, maximum of 80 people)

Classroom style (tables with chairs facing front)

Other (please describe on "Additional Setup" section)

Other setup options (please select all that apply) *

Podium

Registration tables/chairs in hall/lobby

Hightop tables in hall/lobby

None of the above

Describe how you need items placed in Board Meeting Room or in the lobby. Also include any other details pertaining to the desired setup of the room, such as number of tables/chairs, room layout, etc.

Additional Setup

Would you like any food or refreshments at this event? *

Yes

No

Arrangements for food service must be made through Mississippi College's vendor, Campus Dining, Inc. To arrange food service through MMI, contact Joy Lee at 601-925-7646 or email jlee4@mc.edu.

I understand my catering options

Requests for parking reservations can be made at www.mc.edu/event-services/parking-reservation-request

Forms can be limiting. If you have other pertinent information, please include it below. If you have questions about the status of this request, please email
event-services@mc.edu.

Additional Information

Board Meeting Room

Board Meeting Room Reservation Form

Contact Information

Event Details

Reservation Policy

Guidelines for Facility Use

Internal Information

Recurring Event

Rental Fees

Audio/Visual

Audio/Visual Needs

Setup

Additional Setup Details

Catering

Catering Information

Parking Requests

Additional Information and Comments